Bookkeeper, for non-profit, community service agency

Posted by on Jul 3, 2014 in Open Position | Comments Off on Bookkeeper, for non-profit, community service agency

Position Posting Date:  July 1, 2014

Position Summary: The bookkeeper position handles and documents daily financial transactions and creates data that can be used for financial reports from that information. Financial transactions include posting information to accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy as well as helping managers and supervisors understand and manage their budgets.

Work Location: Day Care Center and Pre-School, Coop City, Bronx NY, 10461

Hours: 8:30 am to 5:30 pm

Reporting: Position reports to Education Director of Day Care Center / Pre-School and Executive Director of overall Agency.

Principal Responsibilities:

  1. Monitor, purchase and maintain supplies and equipment as authorized by management
  2. Tag and monitor fixed assets
  3. Issue invoices to customers and assure they are paid in a timely manner
  4. Take all reasonable discounts on supplier invoices
  5. Ensure that receivables are collected promptly
  6. Record cash receipts and make bank deposits
  7. Conduct a monthly reconciliation of every bank account
  8. Maintain the petty cash fund
  9. Provide financial data to external accounting services provider for financial reports
  10. Assemble information for external auditors for the annual audit
  11. Maintain an orderly accounting filing system
  12. Help directors and supervisors maintain the annual >budget against actual expenses.
  13. Calculate variances from the budget and report significant issues to responsible managers
  14. Comply with reporting requirements together with external accounting services providers
  15. Provide clerical and administrative support to management as requested
  16. Maintains historical records by filing documents.
  17. Comply with legal requirements and advise management on needed actions.
  18. Contributes to team effort by accomplishing related results as needed.

REQUIRED Qualifications:

  • Associate’s Degree or greater in bookkeeping, accounting or business administration
  • Knowledge of bookkeeping and generally accepted accounting principles
  • Three (3) years experience working with bookkeeping.

DESIRED Qualifications: Working knowledge of Non-Profit Fund Accounting, especially with City and State regulated agencies.

Skills: Data Entry Skills, excellent numeracy, Attention to Detail, Confidentiality, Thoroughness, Dealing with Complexity and multiple projects and priorities, simultaneously


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